The RACI Matrix, a tried-and-true management tool, provides clarity on task and responsibility distribution within projects or processes. RACI stands for Responsible (R), Accountable (A), Consulted (C), and Informed (I).
In SCRUM projects, there often exists a traditional project manager whose role diverges from the typical SCRUM roles. This project manager often serves as the main point of contact for stakeholders outside the SCRUM team and oversees the overall project management, including budget, resources, and schedule.
A potential adaptation of the RACI Matrix for SCRUM ceremonies, considering the role of the project manager, might look as follows:
Sprint Planning
| Task Area | Product Owner (PO) | Scrum Master (SM) | Team Members (TM) | Project Manager (PM) |
|---|---|---|---|---|
| Preparation | A | C | R | I |
| Participation | A | R | R | C |
| Execution | C | A | R | I |
| Debrief | I | I | R | C |
Daily Scrum
| Task Area | PO | SM | TM | PM |
|---|---|---|---|---|
| Preparation | I | A | R | I |
| Participation | I | C | R | I |
| Execution | – | A | R | – |
| Debrief | I | C | R | C |
Sprint Review
| Task Area | PO | SM | TM | PM |
|---|---|---|---|---|
| Preparation | A | C | R | C |
| Participation | A | R | R | C |
| Execution | A | C | R | C |
| Debrief | R | C | I | A |
Sprint Retrospective
| Task Area | PO | SM | TM | PM |
|---|---|---|---|---|
| Preparation | C | A | R | I |
| Participation | R | A | R | C |
| Execution | C | A | R | I |
| Debrief | C | A | R | C |
Backlog Refinement
| Task Area | PO | SM | TM | PM |
|---|---|---|---|---|
| Preparation | A | C | R | I |
| Participation | A | C | R | C |
| Execution | A | R | R | I |
| Debrief | A | C | R | C |
Explanations:
- Product Owner (PO): The PO defines the product’s vision and value. They prioritize the product backlog and update the team on the selected items. They showcase the developed product to stakeholders during the Sprint Review.
- Scrum Master (SM): The SM ensures the correct and efficient application of Scrum principles and practices. They organize ceremonies, assist the team, and coach it in the Scrum methodology.
- Team Members (TM): They handle the technical execution of the sprint tasks. They plan, report, and review their work approach in the respective SCRUM ceremonies.
- Project Manager (PM): The PM steers the complete project management. They are the liaison for external stakeholders, handle the budget, and ensure the schedule is followed.
The RACI Matrix presents a clear structure for roles and responsibilities in the Scrum ceremonies, with adjustments possible based on the organization and team setup.